Job Opportunity

PCS Administrative Assistant


Parish and Community Services

Reports To:

PCS Sr. Director and other department managers/directors

Position Summary:

Primarily supports the development and implementation of PCS department’s initiatives and strategies, facilitating the orderly operation of the PCS office.

Duties and Responsibilities:

  • Support the Parish and Community Services departments in a variety of administrative tasks.
  • Manage the mail merge and mailing of newsletters, customer surveys and materials.
  • Monitor parish program events; reinforces call center protocol.
  • Build and maintain complex tracking spreadsheets.
  • Provide administrative support in the Outreach Priest recruitment process.
  • Schedule presentations at U.S. seminaries.
  • Be prepared to support and collaborate towards social media and marketing efforts.
  • Prepare PowerPoints presentations, newsletters and press releases.
  • Assist with the monitoring and development of call center sales and marketing strategies.
  • Maintain inventory and order marketing materials and office supplies.
  • Assist in maintaining the integrity of the data in our database.
  • Willing to be a Brand Ambassador for CCO at off site events.
  • Enthusiastically provide the highest level of professionalism when engaging with pastors, colleagues and fellow departments.
  • Other duties as assigned.

Knowledge, Skills & Abilities Require/Preferred:

  • Possess understanding and knowledge of the Catholic Church and hierarchy.
  • Excellent writing, editing, proofreading skills and oral communications skills.
  • Excellent interpersonal skills; work well under pressure and able to work on multiple projects in a fast paced environment.
  • Experience in identifying strategies and providing resolutions in a timely manner; TEAM PLAYER!
  • Advanced working knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and the ability to quickly learn database systems.
  • Must be comfortable designing and creating presentations, newsletters, press releases, compose emails.
  • Should be self-motivated, proactive and able to work with minimal supervision.
  • Must possess reliable transportation and be able to travel between Boca Raton and Pompano offices.

Experience Requirements:

  • 2 years of experience in an Administrative role managing multiple tasks, projects and duties; comfortable reporting to multiple managers.
  • Ability to create Ad Hoc reports.
  • Previous experience providing administrative support in a sales, marketing and business operations setting is a plus.
  • Spanish is a plus, but not required.

Education or Certification Requirements:

Bachelor’s Degree or commensurate experience.

Application Process

Please submit your resume by email to and include the title of the position in the subject line. Please be sure to include a cover letter detailing your spiritual background.

Cross Catholic Outreach is a Christian ministry and provides excellent employee benefits. We are a Christian Humanitarian Aid Agency assisting the poorest of the poor around the world. Please visit our web site to learn more about the mission, vision, statement of faith and core values of our organization.