Job Opportunity

PCS Administrative Assistant


Parish and Community Services (PCS)

Reports To:

PCS Sr. Director and other department managers/directors

Position Summary:

Primarily supports the development and implementation of PCS department’s initiatives and strategies, facilitating the orderly operation of the PCS office.

Duties and Responsibilities:

  • Support the Parish and Community Services (PCS) departments in a variety of administrative tasks. Be prepared to assist all departments within PCS as needed.
  • Manage the mail merge and mailing of newsletters and materials.
  • Build and maintain complex tracking spreadsheets.
  • Schedule presentations at U.S. seminaries.
  • Maintain inventory and order marketing materials and office supplies.
  • Ensure quality control of the database.
  • Willing to serve as a Brand Ambassador for CCO at off-site events.
  • Enthusiastically provide the highest level of professionalism when engaging with pastors, colleagues, and fellow departments.
  • Input, review, and correct data to ensure the integrity of information.
  • Maintain mailing lists, email lists, and other data.
  • Perform expense reconciliation for the development team.
  • Present a professional, welcoming demeanor when interacting with PCS staff, inter-departmental staff, and donors, whether by phone, in person, or email.
  • Be responsible for organizational functions and general meeting support, including accurate data entry, follow-up calls, record maintenance, copying, and faxing.
  • Manage incoming and outgoing mail, shipping, and assist with other mailings and packet preparation.
  • Manage supplies and maintain storage areas.
  • Conduct internet and/or phone research for lists, supplies, and other information.
  • Perform other duties as assigned.

Knowledge, Skills & Abilities Require/Preferred:

  • Possess an understanding and knowledge of the Catholic Church and its hierarchy.
  • Demonstrate excellent writing, editing, proofreading skills, and oral communication skills.
  • Exhibit excellent interpersonal skills and the ability to work well under pressure, handling multiple projects in a fast-paced environment.
  • Have an advanced working knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and the ability to quickly learn database systems.
  • Be comfortable with designing and creating presentations, newsletters, and composing emails.
  • Be self-motivated, proactive, and able to work with minimal supervision.
  • Possess reliable transportation and be able to travel between Boca Raton and Pompano offices.

Experience Requirements:

  • Be a team player!
  • Have at least 2 years of experience in an administrative role, managing multiple tasks, projects, and duties, and be comfortable reporting to multiple managers.
  • Previous experience providing administrative support in a sales, marketing, and business operations setting is a plus.
  • Spanish is a plus, but not required.

Education or Certification Requirements:

Bachelor’s Degree or commensurate experience.

Application Process

Please submit your resume by email to and include the title of the position in the subject line. Please be sure to include a cover letter detailing your spiritual background.