Job Opportunity

PCS Administrative Assistant

Department:

Parish and Community Services (PCS)

Reports To:

PCS Sr. Director and other department managers/directors

Position Summary:

Primarily supports the development and implementation of PCS department’s initiatives and strategies, facilitating the orderly operation of the PCS office.

Duties and Responsibilities:

Support the Parish and Community Services (PCS) departments in a variety of administrative tasks. Be prepared to assist all departments within PCS as needed.
Manage the mail merge and mailing of newsletters and materials.
Build and maintain complex tracking spreadsheets.
Schedule presentations at U.S. seminaries.
Maintain inventory and order marketing materials and office supplies.
Ensure quality control of the database.
Willing to serve as a Brand Ambassador for CCO at off-site events.
Enthusiastically provide the highest level of professionalism when engaging with pastors, colleagues, and fellow departments.
Input, review, and correct data to ensure the integrity of information.
Maintain mailing lists, email lists, and other data.
Perform expense reconciliation for the development team.
Present a professional, welcoming demeanor when interacting with PCS staff, inter-departmental staff, and donors, whether by phone, in person, or email.
Be responsible for organizational functions and general meeting support, including accurate data entry, follow-up calls, record maintenance, copying, and faxing.
Manage incoming and outgoing mail, shipping, and assist with other mailings and packet preparation.
Manage supplies and maintain storage areas.
Conduct internet and/or phone research for lists, supplies, and other information.
Perform other duties as assigned.

Knowledge, Skills & Abilities Require/Preferred:

Possess an understanding and knowledge of the Catholic Church and its hierarchy.
Demonstrate excellent writing, editing, proofreading skills, and oral communication skills.
Exhibit excellent interpersonal skills and the ability to work well under pressure, handling multiple projects in a fast-paced environment.
Have an advanced working knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and the ability to quickly learn database systems.
Be comfortable with designing and creating presentations, newsletters, and composing emails.
Be self-motivated, proactive, and able to work with minimal supervision.
Possess reliable transportation and be able to travel between Boca Raton and Pompano offices.

Experience Requirements:

Be a team player!
Have at least 2 years of experience in an administrative role, managing multiple tasks, projects, and duties, and be comfortable reporting to multiple managers.
Previous experience providing administrative support in a sales, marketing, and business operations setting is a plus.
Spanish is a plus, but not required.

Education or Certification Requirements:

Bachelor’s Degree or commensurate experience.

Application Process

Please submit your resume by email to HR@CrossCatholic.org and include the title of the position in the subject line. Please be sure to include a cover letter detailing your spiritual background.

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